Acquisition Specialist

WiSC Enterprises has potential openings for Acquisition Specialists at the Defense Health Agency’s Contracting and Acquisition Support Services (CASS) program. This contract has not been awarded and is expected to be awarded in January or February 2025.

As an Acquisition Specialist, you shall provide support in performing pre-award and post-award functions for acquisition lifecycle management of requirements in accordance with the FAR, the DFARS, DHA and DoD supplements, policy guidance directives and instructions. Specific tasks include but are not limited to: Executes the Requisition Develop Process (RDP) and RDP Communication Plan to assist the Requiring Activity in developing complete and comprehensive Procurement Requisition (PR) packages. Also, you may be required to interface with senior Government and industry officials.

These are onsite positions based in the Defense Health Agency locations in Falls Church, VA.

Responsibilities

In this role you may be expected to:

• Assists with executing the Requisition Develop Process (RDP) and RDP Communication Plan to assist the Requiring Activity in developing complete and comprehensive Procurement Requisition (PR) packages.
• Fully understands and complies with the Acquisition Lifecycle Process Communication Plan.
• Proactively facilitates communication between stakeholders (Any of the federal services, TRICARE, etc.).
• Updates, in a timely manner– based on the mission requirements directed by the Government supervisor), the workflow/metrics status within the Acquisition Lifecycle Management Tool (ALMT) and other tools for acquisition as they are identified on assigned actions as they progress through the ALMT, and updates and maintains the Milestone Plan for specific actions.
• Assists with coordinating, planning, organizing, and directing an IPT with input and support from other analysts and subject-matter specialists.
• Analyzes requirements and provides technical advice and assistance to customers to clarify requirements, develops Statements of Work (SOW)/Performance Work Statements (PWSs), develops acquisition strategies, and/or resolves problems.
• Reviews completed Purchase Request (PR) packages to determine that all file documents are signed, that there are no administrative actions pending, and that the documentation within the PR package is complete and ready to be transferred to the contracting office.
• Advises Requiring Activities, P-COR and COR on matters pertaining to contracting policies and procedures. Provides assistance upon request regarding specific situations or upon receipt of changed procedures involving regulations, laws, and good business practices.
• Serves as Requiring Activity, P-COR and COR central hub for all acquisition lifecycle support. Centralized point of contact for templates, frequently asked questions, best practices, tools and one on one training.
• Monitors the ALMT for new requirement actions, assists with risk management and the progress of the acquisition requisition against approved cost, schedules and executes communication activities in a timely manner to the Requiring Activity P-COR and COR.
• Conducts weekly meetings with the Contracting Divisions on assigned actions and provides an open action status report to the participants 24 hours prior to the meeting.
• Analyzes trends in funding decrements, systems deployment, new programs and changes in user priorities.
• Conducts daily and weekly meetings, as needed, with the Requiring Activities on actions in the acquisition lifecycle process and provides an open action status report to the Participants 24 hours prior to the meeting.
• Assists with the preparation of pre-award and post-award documentation (i.e., PWS, modifications) and as appropriate, prepares contract closeouts and associated reports, as well as coordinates disbursement of un-liquidated obligations (ULOs).
• Documents lessons learned and recommended refinements to the acquisition lifecycle process and provide documentation to ASC leadership quarterly.
• Proactively communicates with and responds to customers (internal and external) in a timely, courteous, knowledgeable, professional, and helpful manner.
• Reviews expiring Contracts for forecasting purposes, no less than quarterly, and communicates to Requiring Activities in a timely manner, as appropriate.
• Maintains ASC’s procurement mailbox, ALMT mailbox and assist with ASC website maintenance to include uploading templates, updating Frequently Asked Questions (FAQ’s), training aids and best practice information. Tracks contract milestones and notify the Requisition Owner five (5) business days before milestone is met.
• Provides accurate responses to data calls and requests for information from management within the required timeframes.
• Provides data driven metrics for internal spend, external spend (GSA, HHS, DOI, and other Agencies as required), and DOD Inter-Service (SPAWAR, USAMRAA, DLA, etc.) spend.
• Provides data collection, analysis, and metrics in support of contract rationalization and identification of opportunities to reduce costs and improve service by aggregating requirements and utilizing existing GWACs such as GSA Alliant, OASIS, and IT 70 Schedule.
• Performs studies and analyses regarding continuous improvement, acquisition, budget, organizational realignment and manpower issues.
• Prepares Memorandums of Understanding and Agreement (MOUs and MOAs), point papers, fact sheets, requirements analysis, decision documents, and support of Program Reviews.
• Incorporates industry/commercial intelligence from Bloomberg, Gartner, IDC, Standard & Poor’s (S&P), and others into Market Research products to identify market structure, leader, key competitive forces, and future direction.
• Performs various activities to assist customers with pre-award and post-award support in the development of accurate and complete requirements and procurement packages in the ALMT.

Minimum Qualifications:

• Must be a US Citizen and eligible to obtain a Secret clearance.
• At least 5 years of experience in project/program management, logistics, acquisition, requirements generation, life cycle management, acquisition support, or purchasing; or 1 year of experience with a bachelor’s degree in a Business field.
• 5 years of experience or understanding of the DoD Contracting Officer’s Representative (COR) requirements and goals and the ability to train CORs on the acquisition lifecycle process.
• 3 years of experience with contracting principles, laws regulation and procedures and the federal acquisition process.
• 3 years of experience using various methods and techniques of fact-finding, analysis, and resolution of complex problems, and the ability to develop concrete action plans to solve problems.
• Must demonstrate customer service skills.
• Familiarity with DoD supplies and services procurement, price and cost analysis principles, and data management systems.